When you speak very often, you run into some crazy room setups. It's your job to be
there early to make sure all the little preparation details taken care of. One
of these details is the visibility of you and your visuals from each chair in
It doesn't even amaze me any more that a hotel room setup crew would put up a
projection screen that 1/3 of the audience couldn't possibly see. Most of the
time this occurs when tables and or chairs are placed too far forward in the
room. The people on the sides are at much too sharp an angle to see anything on
the screen and they only see you in profile.
Another situation is when there are pillars in the room. The setup people
normally just slap tables up to suit themselves and forget that the people
sitting in the chairs just might like to see what is going on at the stage. When
you have pillars to deal with you must be very aware of your stage positioning.
You won't be able to be seen the entire time by everyone because of the pillars,
but you can limit the time you are unseen by noting the worst areas of the stage
with an "X" of tape on the floor. Avoid standing still anywhere near
the "X." It's OK to pass near or over the "X," just don't
plant yourself near it.
It's your job to check every chair in the room to be sure every participant
has an unobstructed line of sight for each part of your presentation. They must
be able to see the screen, the flipchart and you wherever you travel on the
If possible, be in the room early when lots of setup crew are around so that
you can make the adjustments before the room is totally set. Taking care of
details like this is one more vote for you as a highly polished presenter.